How to Look for the right VA for your business

Finding the virtual assistant for your business

You have been hearing about how virtual assistants help entrepreneurs and thought, “I need that too!”

Which is all and well, but begs the question: Where do you find a virtual assistant or more importantly, where do you find a virtual assistant for your business?

There are tons of highly competent virtual assistants out there; it’s all about finding the right fit. We’re not just talking about skills, but also your company’s culture, are they aligned with what your business goals are. Having a virtual assistant does not mean you hand off tasks, a virtual assistant’s primary job is to act as a support for your business

Describe your ideal virtual assistant

Do you need someone resourceful? Are you in a type of business that is fast paced and is your style not like others and so you need someone who can hit the ground running? List that.

Find out what tasks you need to be done. And be as specific as possible. You want to be able to find a person who is confident they can do what you need, and it will just waste both of your time if you find that it’s not their forte.

For example, when looking for a social media manager specify what social media platform and what activities do you want them to do for starters. Like, are they to post content? What kind of content, how many times a week? What is the goal, is it growing your followers, engaging them? You need to be clear so you will attract competent people to the job.

In case you’re wondering, this does not limit the position. You can be looking for someone to do things but you also want the position to grow, a virtual assistant is someone who learns quickly, and they are always leveling their game up. It’s important to get someone who can do the job you need to be done right away.

Add other important details like your time zone or schedule. Some virtual assistants prefer a flexible working schedule and will just meet you for a few hours a day, they’d stick to deadlines and deliver the good on time but for the most part, are not on call all day. If the type of work you want to outsource needs a specific schedule, include that in your job ad.

Where to look

There are several ways to find VAs. They are very easy to spot, VAs want to be visible to clients.

But if you are on the hunt for the right VA, here are a few places you can go to.

1. Your network. You may already have a virtual assistant in your own network, and you just did not notice.

Ask around! Find out if someone you know works with a virtual assistant and ask for a referral. The best VA is someone a client vouch for.

2. Social Media more specifically – LinkedIn and Facebook. Since LinkedIn is made for professionals, it’s a great tool for finding good virtual assistants. Facebook is the same way; you can start by searching for virtual assistant groups. The key here is using the right key words for searching, use long term key words as opposed to just typing “virtual assistant.”

Twitter is also a great social media site to look for competent virtual assistants.

3. Freelance marketplaces like Upwork. Most newbie VAs are using platforms like Upwork because it’s a great place to earn and build a reputation. But there are also experienced VAs in this website, so don’t think it’s all just newbies.

Have a process

It’s not enough to look for a virtual assistant; it’s also important to have a process in place for screening and filtering applicants and hopefuls.

Especially if you are going for the freelance marketplace route, you’d think it’s less effort because the candidates go to you, you’ll soon find out that sifting through all applications you receive takes a lot more time than you’d expect.

And this is where knowing who your ideal virtual assistant is comes in handy. There are a lot of VAs out there, but not all of them will be a great fit. Knowing who you’re looking for ensures you get the right person for you and your business.

If you need outside help in finding your very own VA, we train, and manage VAs  and we offer a VA match-making service where we’ll have a chat about your business, we help you identify what to outsource, how to look for,interview, hire and onboard a VA then match you to 5 suitable candidates from our roster of trained VAs.

Find out more about our VA match-making service here. 

4 Comments Add yours

  1. good read 🙂 i am a VA myself and the things that I’ve read will definitely help me also in looking for a client .


  2. butligmaryanne says:

    Knowing who you’re looking for ensures you get the right person for you and your business. Totally agree with this! 🙂


  3. Marianne S. Enriquez says:

    Choosing a virtual assistant who’s fit for the job must be tough. Having extreme patience, proper knowledge and a systematic process will make the journey easier. Great tips. Thank you!


  4. Vea Czarina Alfon Oliveros says:

    These are great tips! there are a lot of VAs out there and choosing the ideal VA for you and your business specific needs can be crucial.


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